Office Manager

Location: Bratislava, Slovakia

Summary of role:

As the Bratislava Hub Manager, you will play a critical role in the successful running of the Bratislava hub, providing strong office management and administration support, and setting the tone for the collaborative and flexible working space. You will be responsible for the coordination of the Bratislava hub operations, procedures and resources, to ensure that the hub runs seamlessly and efficiently, professionally and safely. The hub needs to be ‘Board ready’ at all times without exception. 

 

Key responsibilities:

  • Responsible and fully accountable for Office management.
  • To be responsible for the general upkeep and appearance of the hub and meeting rooms to ensure that the areas are functioning properly and clean and tidy at all times
  • To action and resolve any facilities or building issues, with the support of any external contractors as necessary
  • Ensure Bratislava hub procedures and policies are followed (such as health and Safety, use of lockers etc.) and maintained and update the documents as required
  • Ensure Bratislava hub and building meets Health and Safety requirements and that facilities comply with legislations
  • To oversee the management of the meeting rooms; including managing meeting room usage/bookings effectively via Condeco, arranging refreshments and catering, setting up and clearing of meeting rooms, co-ordinating equipment required for meetings 
  • Ensure Hub users are booking desks through Condeco and checking in every day in order to have sight on hub usage. Book and coordinate desks through Condeco as and when required
  • Manage the cost efficient procurement of all office supplies of stationary, kitchen and meeting supplies, equipment and furniture ad ensure the storage of all of the above is kept organised and tidy
  • Manage relationships, price negotiations contracts and relationships with vendors, facilities, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Effectively manage the outgoing and ingoing post and courier service, on a timely basis
  • Provide ad hoc administrative support to Head of Events and Administration and the Executive team
  • Provide general support to visitors.
  • Complete administrative tasks correctly and on time
  • Organize office operations and procedures
  • Responsible for the Business continuity plan in the company

 

Skills, Knowledge & Behaviours Required:

  • Preferably a degree, e.g. in Economics or Business Administration 
  • Effective decision making and negotiation skills
  • Experience in a multicultural environment, with the interaction of different locations within the business
  • To have significant proven experience of providing office management and reception and administration support in a business environment
  • Experience of project management 
  • Management/Supervisor experience desirable 
  • Experience of working proactively and independently
  • Solid experience in using MS Office packages: Word, Excel & PowerPoint
  • A positive attitude and excellent communication skills 
  • Strong planning and organisation skills
  • Ability to work effectively under pressure whilst retaining a strong eye for detail
  • Good decision making and problem solving abilities    
  • Strong interpersonal & relationship building skills
  • Fluency in English and local language

 

To apply, please send you CV and covering letter to vladimira.latkova@autovistagroup.com

Thank you for your interest in working with us. Due to the high volume of applications we receive, we are regrettably unable to reply to all candidates individually. We will contact you if your application has successfully progressed to the next stage of the recruitment process.