Location: UK, Spain and Slovakia
Summary of role:
We are looking for three enthusiastic HR Administrators to support our HR Business Partners in Spain and Slovakia!
Our People & Performance Team, part of the People function at Autovista Group, provides strategic and operational HR advice and administration to our managers and wider workforce. Our People team supports all aspects of employee wellbeing and performance – from core people practices and processes; to benefits and rewards; to the ways that we work; to how we communicate; to learning and career development.
The People & Performance (HR) Administrators are the first point of contact for People (HR) queries from managers and employees. They will support the People & Performance Partners (HRBP’s) by providing HR administration support, including managing new starters and leavers processes and benefits administration, providing payroll and recruitment assistance, and offering some HR advice to staff. These roles also have responsibility for keeping our HR database up-to-date with people data for the Group. Additionally, the People & Performance Administrators will be involved in supporting HR projects for individual European countries or Group-wide initiatives, as required.
The People & Performance Administrators will be based in either Madrid or Bratislava.
- Act as the first point of contact for People & Performance (HR) queries, dealing with all matters in a prompt and professional manner.
- Ensure all HR administration is delivered to a high standard, following established processes and using agreed templates.
- Take ownership of inputting all new starter and leaver data into the HR database for employees in your allocated countries, and data entry of other staff changes such as salary increases, transfers and job title changes, ensuring that our People data is always accurate. Provide backup data entry support for other locations when necessary.
- Produce accurate People reports, as directed by your manager or another senior manager, as and when required.
- Responsibility for the completion of the end-to-end New Starters and Leavers HR processes, ensuring all necessary administrative and HR compliance steps have been taken, including drafting contracts and amendments, employee notifications, certificates and reference letters/checks, and ensuring any other relevant forms and documentation are completed and filed; also arranging and conducting HR inductions and exit interviews.
- Support managers and the People & Performance Partners in recruitment activities for vacancies in your allocated countries, including collating job descriptions, posting adverts on company and job websites (or other methods of direct sourcing), liaising with agencies if required, initial screening of applications, acknowledgements and rejection letters, and creating, sending and tracking offer paperwork.
- Liaise with internal payroll colleagues and external payroll agencies to ensure all payroll changes for staff are captured so that employees are paid on time and without error or omission.
- Administer and explain company benefits to staff and liaise with external benefit providers/bodies regarding adding starters, removing leavers and other changes or requests.
- Provide some HR advice to staff, when required, offering guidance on available benefits, regulations, and information regarding our company policies.
- Assist with organising and facilitating in-house training sessions, when additional resources are needed, and support managers and employees in processes related to further education / training.
- Responsible for collating and sharing people news, such as promotions, babies and retirements, with the Communications team.
- Support on HR projects, as required.
- Support the People & Performance team with any other ad hoc tasks or administration for the relevant countries and the wider Group, as required.
- Available in person in your local office on a frequent basis to provide face-to-face support to staff, and travel to other office locations, as required.
Experience, skills and abilities:
- Solid administration experience, preferably in the field of HR
- Confident working with databases; experience of using an HR database would be beneficial
- Attention to detail, and ability to work accurately with data and when drafting contractual documentation
- Employment legislation knowledge in your respective countries would be an advantage, but not essential.
- Excellent relationship building skills and comfortable interacting with stakeholders at all levels in the organisation – able to quickly build trust and credibility
- Discreet and tactful demeanour; able to act and react appropriately to sensitive situations
- Approachable character, with a strong focus on delivering a professional customer experience
- Flexible attitude - ability to prioritise and adapt to constantly shifting priorities
- Ability to work autonomously and proactively
- Able to travel occasionally to spend time with employees in the local offices, as needed
- Strong interpersonal, communication and organizational skills
- Strong MS Office skills
- Fluent written and oral English and:
- For Madrid-based role - fluent written and oral Spanish (conversational French, Portuguese and/or Italian would be an advantage but not essential)
- For Bratislava-based role - fluent written and oral Slovak (conversational Polish or other European languages would be an advantage but not essential)
- Recruitment administration experience is desirable
- Experience of working in a flexible working environment is desirable
- Experience of working for an international company is desirable
To apply, please send you CV and covering letter to email@example.com
Thank you for your interest in working with us. Due to the high volume of applications we receive, we are regrettably unable to reply to all candidates individually. We will contact you if your application has successfully progressed to the next stage of the recruitment process.